Student Accommodation FAQs | Capitol Students

Policies

• International guarantor

  If you want to pay your rent in instalments, we accept both UK and International guarantors. This is someone who is willing to sign a contract saying they’ll pay your rent if you fail to do so. Your guarantor cannot be another student or a government.

  In the circumstances where you do not have a guarantor, you can register with Housing Hand who will act as guarantor subject to meeting their terms and conditions. More information on this service can be found here.

  Alternatively, you will need to pay your rent for the whole Licence Agreement/AST in advance.

• Free dual occupancy

  At Capitol Students, we offer free dual occupancy for the following properties and room types. This means that you can live with a friend at no additional charge!

  This is applicable for the following properties:

  Coventry, Calcott Ten	Bronze Studio Silver Studio Platinum Studio
  Coventry, Millennium View	Gold Studio
  Edinburgh, Gorgie	Premium Studio / Accessible Premium Studio Accessible Deluxe Studio
  Edinburgh, Westfield	Classic Studio Premium Studio
  Leeds, Asa Briggs House	Bronze Studio Silver Studio / Silver Studio Accessible Gold Studio Platinum Studio / Platinum Studio Accessible Platinum Plus Studio / Platinum Studio Accessible
  Norwich, Pablo Fanque House	Gold Studio Platinum Studio
  Sheffield, Sharman Court	Gold Studio One Bed Apartment One Bed Premium Apartment
  Sheffield, Central Quay	Premium Studio
  Southampton, Hampton Square	Classic Studio Standard Studio Premium Studio Platinum Studio

   

• No Visa No Pay

  For 2025/26 academic year bookings, if you meet any of the conditions below, you will be able to cancel your booking and receive a full refund of your Advance Rent and any paid rent payments,

  No Visa No Pay: if you don't get your visa to come and study in the UK, you must send us the visa application rejection letter within 48 hours of receiving it. This policy is valid until 1 September 2025.

  Please send your request and the supporting official documents to the respective schemes email. Should you fail to provide the necessary information within 48 hours, the amount equal to the lesser of (i) the Advance Rent and (ii) the amount equivalent to one week’s Licence Fee will be retained as a cancellation fee.

• No Place No Pay

  For 2025/26 academic year bookings, if you meet any of the conditions below, you will be able to cancel your booking and receive a full refund of your Advance Rent and any paid rent payments,

  No Place No Pay: if you fail to gain the required qualifications and are not accepted into the University, you need to send us the university rejection letter, or proof that the exam results don’t meet the requirements of the university. You must send us the proof documents within 48 hours of receiving them. This policy is valid until 1 September 2025.

  Please send your request and the supporting official documents to the respective schemes email. Should you fail to provide the necessary information within 48 hours, the amount equal to the lesser of (i) the Advance Rent and (ii) the amount equivalent to one week’s Licence Fee will be retained as a cancellation fee.

• No Placement No Pay

  For 2025/26 academic year bookings, if you meet any of the conditions below, you will be able to cancel your booking and receive a full refund of your Advance Rent and any paid rent payments,

  No Placement No Pay: if you fail to gain a placement during your placement year OR offered a placement in another city than the city you've booked for, you need to send us the rejection letter, or proof that the placement has failed. You must send us the proof documents within 48 hours of receiving them. This policy is valid until 1 September 2025.

  Please send your request and the supporting official documents to the respective schemes email. Should you fail to provide the necessary information within 48 hours, the amount equal to the lesser of (i) the Advance Rent and (ii) the amount equivalent to one week’s Licence Fee will be retained as a cancellation fee.

Booking and payment

• Do I pay a booking fee or advance rent?

  We ask for an advance rent payment (£100 to £300 depending on the location) to allocate you a room.

  For our properties in England, this will be deducted from the first instalment or payment which is due before the tenancy start date. For our properties in Scotland, this will deducted from the first instalment or payment due on the tenancy start date.

• How do I book?

  It couldn't be easier! We can only take bookings through our website; this is a really easy and secure system. Simply select your chosen location, the room you want and then follow the steps. If you are having any problems making a booking online then please contact the scheme directly.

  Once you've paid your advance rent, you will be allocated a room and receive an email with instructions on how to complete the booking process. Please note, there is a 10 day deadline to accept your room offer and sign your licence agreement electronically. Failure to complete your booking may result in your booking being cancelled and you will forfeit your advance rent. Please note, if your booking is made within 14 days of the licence start date we reserve the right to reduce the acceptance period to within 48 hours of the licence start date.

• How do I sign my copy of the Licence Agreement?

  Once you’ve accepted an offer, you’ll be sent a link to Adobe EchoSign’s secure electronic signature system. You need to use this to sign your Licence Agreement electronically, after which you’ll need to upload your documentation. At this point we’ll confirm your booking and you can make your first rental payment. If you have a guarantor they’ll also need to sign and upload their ID/proof of address – (only once you have signed). We perform a credit check on all guarantors.

  We accept passports, driving licences and national identification cards as valid proof of ID. 

  You will receive an electronic copy (signed by us) on your move in day.

• What happens if I want to cancel my booking?

  Get in touch and tell us straight away. How much we can help will depend on the timing and the circumstances of your cancellation. Please click here for our Cancellation Policy for our properties in England and here for our properties in Scotland*.

  Licence Agreements are legally binding, so once you have signed and returned your contract you're required to pay your rent. If (under special circumstances only) you need to pull out of the Licence Agreement, we'll help try to find a replacement Licensee for your room - but we can't guarantee that we'll be able to. If a new Licensee is found then we can release you from your licence, but there will be a re-licence fee*. If you require a copy of the re-licence terms and conditions then please contact us.

  *England only​

• Can I leave early and get the remainder of my rent back?

  Unfortunately, you are committed under the licence agreement to pay the full rent, however if you decide you want to leave early please tell the managers of your site asap. We may have a waiting list of people that would like to take over your licence agreement which would then relinquish you from your contract. If you find a new Licensee, we'll let you out of your agreement from the day they move in, and refund you any unused rent that you've paid in advance. We cannot refund your rent until you have found someone to take over your licence agreement, their booking is confirmed and they have paid the first instalment of their rent.

• What bills do I need to pay?

  All utility bills (gas, electricity and water), WiFi and contents insurance for your belongings are all included. If you bring your own television or use one that is pre-installed in your room then you will have to buy your own TV licence. See www.tvlicensing.co.uk for further details. 

  If you cease to be a full time student during the occupation of your room then you will become liable for council tax. If the second occupant of a double occupancy room is not a student then they may also be liable for council tax. 

• Can I transfer my booking to a different Capitol Students location?

  It’s possible that you’ll be able to transfer from one Capitol Students location to another before moving in, but this completely depends on what we have available. If we can transfer you, your booking fee will move with your room – and unfortunately we can’t guarantee that you’ll get the same sort of room. If you need to request a transfer, contact the site manager at your original Capitol Students location.

• How long is the contract?

  Most of our contracts run for either 43, 44, 50 or 51 weeks. This will be indicated when you make a booking.

• How much is my rent?

  To find out how much each room costs, go to the location you’re interested in and you’ll find all the details there.

• What is included in my rent?

  All your utility bills (including super-fast broadband and WiFi) are included, as is contents insurance for your room.

• What happens if I can’t make my payment on time?

  Come and talk to us - we will always work with you to find the best way for you to pay your rent. 

• Can I move in earlier or later than my Licence Agreement date if need be?

  This depends if your room is ready, so it’s best to contact the scheme direct. You would need to pay for the extra days beforehand.

• What's the best way for me to pay for my rent?

  Debit card, credit card or bank transfer are all fine – make your choice when you complete your booking.

• When do I need to pay?

  For our sites in England, if you have a guarantor then you can pay in instalments in September, January and April. The 1st payment will be due before your licence starts, depending on the location, it can be 12 days to 1 month prior to the tenancy start date. If the 1st instalment of your Student Loan is paid after this date then we can accept a payment of 4 weeks rent 1 week before you move in, with the balance paid when you receive your loan.

  For our sites in Scotland, we can align payments with when you receive your Student Loan. Please contact us for further information. If you do not have a guarantor, then payment will be due when you move in. 
• When’s the latest I can book?

  As long as there’s a room available. We keep our site perfectly up to date so you’ll be able to see where our spaces are.

• Can I book if I'm under 18?

  All residents living at one of our schemes in England are required to be over the age of 17 during the academic year booked, and residents living in our schemes in Scotland to be age 16 or over.

  Exceptions may be available on a case-by-case basis, and you will need to contact the site to get approval. If in doubt, please contact the respective schemes and the on-site team will be able to advise you.

International students

• How do I apply for a visa to the UK?

  You can apply for a student visa to study in the UK if you’re 16 or over and you:

  - have been offered a place on a course by a licensed student sponsor
  - have enough money to support yourself and pay for your course - the amount will vary depending on your circumstances
  - can speak, read, write and understand English
  - have consent from your parents if you’re 16 or 17 - you’ll need evidence of this when you apply

  Click here for more information

• How do I open a bank account?

  The UK has lots of banks, including National Westminster (NatWest), Barclays, RBS, Santander, HSBC and Lloyds. All of these offer special bank accounts for students, which usually include an interest-free overdraft. All high street banks have the same basic range of services – savings accounts, credit cards, overseas cash transfers and so on – but they offer different deals to attract new customers, so shop around to find your favourite.

  To open a bank account you’ll need to visit a branch of your bank (check to see if your chosen bank has a branch near your Capitol Students location) with the appropriate ID. Your passport, driving licence and one or two forms of proof of address (such as a bill or licence) will usually be enough. Bank accounts take a few days to get up and running, so try to open yours before you leave for university – or make sure you have a credit card to keep you going when you arrive.

• If I want to get a part-time job, where should I look for opportunities?

  You’ll find that your student union often has job adverts, and if you’re looking for shop, bar or restaurant work you can usually spot “Help wanted” signs in the shop windows. Your local Jobcentre will also have opportunities – simply head to the website and search by area.

• How do I register with a doctor?

  Most surgeries now offer online registration – once you’ve found your local GP, check their website. Check with us too for any recommendations.

• If I’m an international student can I open a bank account in the UK?

  No problem – you’ll just need the same identification as other students. Take your passport, driving licence and at least one proof of address document such as a bill or licence. If you can get a letter from your bank at home recommending you, that’s even better – but you don’t strictly need this, and you absolutely do need the ID mentioned above.

Room facilities

• Is bedding included with the room?

  No, but you can purchase bedding and other items from our partner UniKitOut by clicking here.

• Are there fridges in the rooms?

  Yes – each studio or flat kitchen has a fridge with freezer compartment. 

  Unfortunately, you cannot bring your own fridge as this would invalidate our insurance.

• Do I need to bring any furniture?

  All our rooms are all really well equipped with high quality furnishings that provide ample storage and comfort.

• Are there kitchen facilities in my room?

  Yes – studio rooms and flats have an oven, a hob, a sink and a fridge/freezer and plenty of storage for all your pots and pans. Flats have communal kitchen spaces.

• Do I need to bring my own saucepans, wok, etc?

  If you would like to bring your own kitchen equipment we have lots of storage space. 

  You can purchase kitchen equipment and other items from our partner UniKitOut by clicking here. Save 10% at UniKitOut with the code 'CAPITOL10'.

• Is there a TV in my room? Can I bring one if not?

  Some of our schemes have TV's in the rooms, however should you wish to use it then you will have to purchase a TV licence. To check if your room has a TV provided, head over to the room type of your preferred location to see what's included in your room.

  If the scheme does not provide a TV, you are more than welcome to bring your own to plug in. For more information on TV Licensing then please visit www.tvlicensing.co.uk.

Resident facilities

• Is there a common room?

  One of the best things about living with Capitol Students is the amazing communal space that is open for all residents to enjoy. We've got TV areas, pool tables, private or group study areas that are all perfect for you to enjoy on your own or in a group. We also hold regular social events in the common areas - check your information pack when you arrive for details. 

• Are there bike storage facilities on site?

  Yes – we try to be as eco-friendly as possible so each of our schemes have plenty of secure bike storage space. 

• Can I bring my car?

  All our developments are based in fantastic city centre locations, with great transport links nearby. We also try and be as eco-friendly as possible so we don't encourage students to bring cars. Very limited parking is available on a case-by-case basis – if you have a genuine need to keep a car at university, you can contact the management for your chosen Capitol Students development to discuss your options. All our developments have nearby public car parks, perfect for when friends and family visit. Short term car access is available for dropping off or picking up your belongings. 

• Do you have a gym?

  Most of our schemes have gyms. They are completely free to use for all our residents. Unfortunately, our insurance does not cover guests to use the gym.

  To check if the scheme has a gym, head over to the location page to find out more.

• Who should I contact if I have a problem with my internet?

  You can register a maximum of 5 devices and the level of bandwidth will vary depending on usage. Please contact the service provider for any internet problems, they have specially trained tech support staff to help sort out your internet as quickly as possible.

  Service Provider: Ask4
  Contact No.:0114 303 3232
  Email: support@ask4.com 

  Click here to view the terms & conditions from Ask4.

   

  Service Provider: Glide
  Contact No.:0115 123 0115
  Email: support@glide.co.uk

  Click here to view the terms & conditions from Glide

• Where do I wash my clothes?

  All our developments have easy to use laundry rooms with washing and drying machines (operated by Circuit Laundry). You can top up your laundry card from your computer and then use it to pay for your washing, or use your phone through the mobile app.

  The laundry rooms are open 24 hours and we do not provide detergent. 

• Can I bring my e-bicycle or e-scooter?

  E-bicycles and e-scooters are strictly prohibited at all of our sites as they pose a significant fire risk.

Living at Capitol Students

• What happens if there is a breakage or problem with my room?

  You can log all maintenance issues online through the Student Portal. Our onsite maintenance team will respond to the issue as soon as possible.

• Am I allowed to bring electrical appliances with me?

  For safety reasons, we can’t allow any overseas electrical equipment that doesn’t comply with all relevant British standard. We do not allow portable heaters in any of our rooms.

• Do I have to supply my own food?

  Yes you do. All our sites have plenty of local supermarkets nearby.

• Can my friend store their things/belongings/luggage in my room?

  No. Letting someone else store their things in your room is a breach of your Licence Agreement, and it will also invalidate your insurance coverage. 

• Can I have guests to stay?

  Of course. We normally allow a maximum stay of two days per visit for guests but they will need to sign in/out at reception (this is outlined in our guest policy which you will sign when you move in). Guests are not allowed their own key.

• Is insurance included in my rent?
  Yes – we provide complete personal contents insurance to protect you and your belongings.

  Your insurance is through Howden for Students. For further information about what's covered click here. Additional cover is available at an extra cost.
• Is your accommodation suitable for mature students?

  Of course! You can enjoy the social aspect of student living, while hanging onto some personal space in one of our self-contained rooms.

• Are there specific times of day I have to move in?

  So things don’t get too hectic, we will send all students different timeslots prior to move in so you can book your slot.

• Am I able to have a party in my room if I want one?

  We don't allow parties in your room - this is because we host regular parties and social events in the common areas throughout the year. 

• Whose responsibility is it to clean my room?

  You’ll be in charge of cleaning your own room and helping to clean the communal area of your flat (if applicable). However, we do offer a cleaning service at a cost (details are in your arrival pack and on the Student Portal). 

• How safe is my room?

  Your room is very safe - all door entry is secured with a lock system and all communal space has CCTV.

• How safe is the development?

  All our developments have staff on site 24 hours a day, monitoring the entire site to protect you and our buildings.

• Can I smoke in my room?

  No. As per your Licence Agreement, if you’re caught smoking or tampering with smoke/fire detectors a charge may be applied to your account to cover call out charges of a fire engineer to check or repair the equipment. There are designated smoking areas at each of our developments which you are welcome to use. 

• What is the Student Portal?

  The Student Portal is your online info guide. You can use it to report maintenance issues, book a cleaner, find out if you have post, as well as find useful documents like your Welcome Pack. 

• Is Capitol Students affiliated with the university in any way?

  We’re not part of a university, but we have excellent working relationships with all the universities whose students we look after.

• Is Capitol Students a member of an accreditation scheme?

  Yes we are a member of ANUK/Unipol National Code for Larger Developments. Capitol Students’ is part of the National Code under our sister brand’s, Student Castle, accreditation.

  For further information, please click here.

• Can I use the common room facilities to run a private club/event/business?

  No, the facilities are only for our residents. It is only polite not to abuse this. 

• What happens if I stop being a full time student?

  You can still live at Capitol Students until the end of your licence period, however you will become liable for council tax during this time. We can help you try and find somebody to take over your licence should you wish to leave, however this cannot be guaranteed. 

• How do I make a complaint?

  If you're already living with us, the best and quickest way to resolve your issue is to speak to a member of the Capitol Students team at reception as we are likely to be able to resolve your issue there and then. If you are not living with us, or you are a member of the general public, you can contact us here and we will take the details of your complaint and help resolve it.

  We take all complaints seriously and will do our very best to resolve the issues. Click here to view our complaints procedure.

  Student Castle Property Management Services Ltd are members of the Property Redress Scheme. Our membership number is PRS045847. If you do not feel we have dealt with your complaint, you may be able to raise with the PRS.

Equality & Diversity

• Can I choose my flatmates?

  You can request to be in a room close to or within the same flat as your friends, however this is subject to availability. We will do all we can to accommodate your request. Subject to availability you may request to be in a single sex cluster flat for religious or cultural reasons.

  Please see our Equality and Diversity Policy here for further details.

• As a disabled person I have specific requirements for my living needs, can Capitol Students cater for these?

  We make every effort to ensure that our accommodation is accessible for all.

  Rather than try to plan generic “accessible” rooms in advance, we prefer to work with individual students to see how we can help. We have a certain amount of flexibility at each of our schemes, which allows us to offer a wide range of possible solutions.

  If you have any specific accessibility requirements, please contact us at students@capitolstudents.com.

Green living

• What does Capitol Students do for the environment?

  We’re committed to considering – and, where possible, reducing – our impact on the environment across everything we do. We focus on green methods of construction and waste reduction, and all our developments have the facilities for you to carry on our eco-friendly mission! You can do your bit by recycling as much as possible.

• Are there recycling facilities on site?

  Of course. Every site is equipped to recycle cardboard, plastics, paper and glass. To recycle other items, check out the options with your scheme manager.